Data Privacy Policy
The protection and security of our members’ and users’ data is important to us. We have therefore designed our website and our association processes in such a way that as little personal data as possible is collected or processed.
The following privacy policy explains what information we collect during your visit to our website, what personal data we process for what purposes, and what parts of this information may be used and in what way.
Provider and responsible body within the meaning of the Data Protection Act
Young Königswinter Alumni e.V.
Mr. Robert Delille
c/o Satellite Office/MAHLE International GmbH
Unter den Linden 10
10117 Berlin
Email: board@ykwa.org
Personal data
We do not collect personal data such as your name, address, telephone number, or email address unless you voluntarily provide this information, e.g., when registering for our newsletter, applying for YKWA membership via the membership application form, or registering as a participant for a YKWA event.
When you register for YKWA membership, we collect the following data: first and last name, email address, organization (if applicable), postal address, country, year of participation in the Young Königswinter Conference.
When you register as a participant for a YKWA event, we collect your first and last name, organization, email address, postal address, and telephone number (if applicable).
When registering for the YKWA newsletter, we collect the following data: first and last name, email address, year of participation in the Young Königswinter Conference, year of participation in partner conferences.
The data you voluntarily provide will be used exclusively for the purpose for which you have provided it to us. You have the right to revoke your consent at any time.
Purpose limitation of personal data processing
The YKWA processes personal data for the following basic purposes:
• Member administration
• Organization of events
• Providing information about YKWA events and activities and responding to inquiries
• Accounting
Legal basis for processing and storage period
• Legal obligation to store data in accordance with §257 HGB (German Commercial Code) and 147 AO (German Fiscal Code) with regard to the contractual processing of a fee-based event participation or organization of an event
• Lawfulness of processing in accordance with Article 6 GDPR paragraph 1a – if consent has been given; paragraph 1b – if processing is necessary for contractual measures; paragraph 1f – for automated processing, e.g., with regard to cookies or IP addresses when accessing the website
Your personal data, which is required for the fulfillment of contractual obligations, will be stored in accordance with the statutory retention periods.
Your personal data, which we require for information or advertising purposes, will remain stored until you object to the processing of the aforementioned purposes or one of the aforementioned purposes.
Standard data when visiting our website
In server log files, the website provider automatically collects and stores information that your browser automatically transmits to us. This includes:
• Operating system used
• Browser version and type
• Referrer URL
• IP address
• Time of server request
• Host name of the accessing computer
Cookies
Cookies are used to measure success. They serve to make the offer more user-friendly, effective, and secure. Cookies are small text files that are stored on the computer and saved by the browser. Most of the cookies used are so-called “session cookies.” They are automatically deleted at the end of the visit. Cookies do not cause any damage to the computer and do not contain viruses.
You can find more information about cookies here (https://support.mozilla.org/de/kb/cookies-informationen-websites-auf-ihrem-computer?redirectlocale=de&s=cookie&as=s&redirectslug=Informationen+zu+Cookies) and here (https://support.microsoft.com/de-de/windows/verwalten-von-cookies-in-microsoft-edge-anzeigen-zulassen-blockieren-l%C3%B6schen-und-verwenden-168dab11-0753-043d-7c16-ede5947fc64d) , for example. If you do not want our website to use cookies on your computer, you can deactivate cookies in your browser settings and select a browser setting that informs you when cookies are used on a website.
Newsletter
If you would like to receive the YKWA member newsletter, we need your email address and information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter.
To ensure that newsletters are sent with consent, we use the double opt-in procedure. In the course of this, the potential recipient is added to a distribution list. The user then receives a confirmation email giving them the opportunity to confirm their registration in a legally secure manner. Only when confirmation has been received is the address actively added to the distribution list.
We use this data exclusively for sending the requested information and offers.
You can revoke your consent to the storage of your data, email address, and its use for sending the newsletter at any time, for example, by clicking on the “Unsubscribe” link in the newsletter or by sending an email to board@ykwa.org.
Links to other websites
If you access an external website from our site (via an external link), the external provider may receive information from your browser about which of our web pages you came from. The external provider is responsible for this data. Like any other website provider, we are unable to influence this process.
Your right to information, correction, objection, blocking, and deletion
You have the right to obtain information at any time about the data stored about you, its origin and recipients, and the purpose of data processing (Art. 15 GDPR). Please contact us using the contact details above. Furthermore, you have the right to rectification or erasure (Articles 16 and 17 GDPR), to restriction of processing (Article 18 GDPR), and to object to the processing of your data (Article 21 GDPR). You also have the right to data portability (Art. 20 GDPR).
You also have the right to data portability (Art. 20 GDPR). You also have the right to complain to a data protection supervisory authority about our processing of your personal data (Art. 77 GDPR).
Changes to this data privacy policy
Data protection measures are subject to technical innovations at all times. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by reviewing our privacy policy.